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As promised, and here we are, we hope that you may have already sorted the invoices received, for now let's start with the broadcast, that is, that we make to our customers.

As in the previous post is important that we all documents prior to the invoice associated with it, if we issue a delivery note quote or we do not forget to specify on the invoice order number or packing slip budget to which this refers. Since these bills
we do we can reflect on them the data that we consider important, the recommendation of Circle Gazelle is put in the bill payment also agreed with the customer, thus, always know how we have to pay and when to do so.

When archiving, you should follow the same criteria as for the incoming invoices, so it will be much easier to find at the moment we need them.

If you created a file and to have controlled the payments of invoices received does not cost you anything to do the same with those issued to see if we have paid or if instead we have to demand payment to one of our customers.

time you have to keep invoices issued is also 6 years.

hope these tips help you to have everything at hand and remember: the most important thing is to create routines that will help us to perform all these steps each time we issue or receive a bill, so it'll be easier to keep track receipts and payments.
Many companies have billing or accounting software to help you keep track of receipts and payments, but even with the invaluable help of information technology, we must not neglect to file paper invoices, it is also important that is done well, because all employers know that we always need an invoice that does not appear and when we find it and not need it.

We encourage you to follow the advice of Gazelle Circle and find your own method of file.
Best regards and until next post ...

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Invoices Issued Invoices received

We're going to remove a little of what are the proper accounting entries to dedicate this entry from Circle Gazelle something we consider very important is to remember how to manage billing. Today we will make special stress upon as "control" of invoices received from suppliers and creditors.

If the bill before we have any document type budget, delivery note, etc. as the supplier / creditor issues we will relate the invoice or packing slip with the budget accordingly.
now have in our company the bill, the first thing we have to do is make sure that is correct, both the services or products billed as the amounts and payment dates, if you're not on the bill or issuing checks, promissory notes and bills we record both in the matrix of the payment document as an annex to the invoice payment (checks, promissory notes, bills, cash, bank where we charge ...) and the date it will cash.
Once you have all the data, we proceed to its accounting and archiving.
is important for file will always follow the same approach: by date, supplier ...

The Gazelle Circle recommendation is to have a file (excel, word ...) where we have reflected the maturity of the payments to plan and avoid returns or last-minute surprises by having to make a payment of which we had forgotten.

Article 30 of the Commercial Code says that:
"1. The employers kept the books, correspondence, documentation and evidence concerning its business, duly ordained for six years from the last entry made in the books except as established by general or special provisions. "
So you know: Do not throw ANYTHING! for at least 6 years.

In our next post I'll give some tips for the file of invoices and monitoring of client collections.

Regards and until next time ...